REQUEST FOR STATEMENT OF QUALIFICATIONS (Water Treatment Plant)

REQUEST FOR STATEMENT OF QUALIFICATIONS

INTRODUCTION

The City of Olney invites any interested and qualified firm or party to submit a Statement of Qualifications (SOQs) to perform the necessary assessment evaluation and refurbishment the City's Surface Water Treatment Plant (SWTP). The SOQ's must be submitted no later than 4:00 PM on Monday, 12/16/2024.

All SOQ's shall be evaluated by a committee composed of City staff in order to score and rank the qualifications of each firm. During this evaluation process, the City may request additional information or clarifications from firms or to allow correction of errors or omissions. The City staff review committee may interview the top firms as rated by the committee.

The City of Olney reserves the sole right to review the SOQs submitted, waive any irregularities therein, and select or reject any and/or all firms that submitted SOQs, should it be determined to be in the best interest of the City of Olney.

 

CITY OF OLNEY WATER PLANT BACKGROUND: The original SWTP was constructed in 1928 and is still in operations. The SWTP includes the following processes:

  • Rapid Mix
  • Coagulation
  • Flocculation
  • Disinfection (Chlorine Induction)
  • Sedimentation
  • Fluoridation
  • pH Adjustment
  • Sand Filtration
  • Chemical Storage Capacity and Delivery Systems
  • SCADA System and Laboratory Equipment
  • Plant Piping and Channels
  • Pumping facilities for: Raw Water, Finished Water & Backwash Water
  • Terminal Storage Basins, backwash basin and underground storage tanks
  • Plant fencing, security and area lighting

 

The SWTP has the following flow rates:

  • Maximum Daily Demand - 0.937 MGD
  • Provided Production Capacity -1.722 MGD
  • Provided Service Pump Capacity - 11.981 MGD
  • Average Daily Usage – Appx. 0.338 MGD

 

PRELIMINARY SCOPE OF WORK: The following is a preliminary Scope of Work. The Scope will be finalized based on negotiations with the selected firm.

A.            PRELIMINARY EVALUATION: Evaluate the current capacity and performance of the existing treatment plant infrastructure according to TCEQ criteria and best practices.

1.            Site Visit, Data Collection and Review - Perform a site visit of the SWTP, and collect and review the following information provided by the City:

  1. Record drawings of the existing SWTP facilities;
  2. Plant operating data including metering, dosing and CT study, NAP (Nitrification Action Plan) and RTCR (Revised Total Coliform Rule);
  3. Historical data submitted to TCEQ monthly and pump run times/flow;
  4. Level or metering data to/from pumps and tanks;
  5. Discussion with Staff and equipment manufacturers on observed SWTP performance;
  6. Existing/future population growth data; (demographics) and
  7. Electrical equipment data usage.

2.            Evaluate the condition of all existing treatment processes and major equipment, and assess its suitability for either rehabilitation or replacement.

  1. Assessment will include current codes for equipment and latest TCEQ/EPA & safety, considerations.
  2. Assess peripheral limitations and possible upgradable options such as rehabilitation/replacement of valves and piping in filter gallery.

3.            Provide a projected service life estimate of the rehabilitated treatment units, chemical storage, ancillary equipment, metering, pumping facilities and infrastructure.

  1. Criteria will be established utilizing TCEQ Chapter 290 and best practices. Existing Capacity will be evaluated against the established Criteria.
  2. Identify any bottlenecks, or undersized equipment or piping.
  3. Identify all equipment that needs to be upgraded, replaced or rehabilitated.

4.            Future Capacity Study/Master Planning - Determine when the rehabilitated SWTP will either no longer meet the current TCEQ requirements for safe drinking water or provide adequate capacity for the City. Prepare a Master Plan analysis and site layout describing the treatment processes that will meet future demand needs based on 2035 and 2055 (10 to 30-year projections). Discuss the phased construction possibilities for increasing plant's firm yield to meet the City's potable water demand. Discuss the existing SWTP treatment units and infrastructure that may not meet foreseeable TCEQ requirements and identify what future treatment process units will be needed. Identify capacity shortfalls and bottlenecks.

 

SOQ SUBMITTAL

The SOQ submittal shall be concise, not exceeding 15 pages excluding the resumes. The City will require Five (5) Copies and one (1) Electronic Copy of the SOQs. The SOQ submittal shall include, at a minimum, the following information:

1.            Cover Letter (1 page) - A cover letter on company letterhead is required. Within the cover letter, indicate name of the firm, primary contact person, including address, phone number and email address.

2.            Firm's Description (1 page)- Describe the Firm's Mission and Vision Statements and general capabilities to perform the work. Explain firm philosophy, resources and general services provided by the firm. Discuss any current or pending litigation

3.            Ability, Capacity & Skill of Design Team (2 pages)

    • Names, Qualifications and office location of Design Team projected to be involved with the design and development
    • Previous collaborations between members of design team (including sub consultants) and/or how the team plans to work together on this project
    • Provide an organization chart, with primary point of contact clearly labeled and roles of each member and various sub consultants
    • Discuss team members' current work load and availability to perform the work.
    • Provide evidence of appropriate state registrations/license numbers

4.            Experience (4 pages)

    • Provide three relevant similar project experiences and clients (include contact person and phone numbers) that may be contacted for references and verification of background. Describe the preliminary engineering studies provided and design issues addressed.

5.            Client/Regulatory Interaction (1 page)

    • Manner in which the consultant interacts with the various groups involved with the development of a project (such as regulatory agencies and City staff)
    • Provide description of how this team intends to work with the City of Olney on this project

6.            Scope of Services (up to 5 pages)

    • Convey perceptions of the scope, opportunities and constraints surrounding the project
    • Description of the team' s Project Approach
    • Description of deliverables and schedule for design and construction of the project
    • Discuss design services, construction phase and start up services
    • Discuss any additional services, relevant to the design which could be provided

7.            Quality Assurance and Quality Control Procedures (1 page)

    • Discuss the firm's QAQC procedures

8.            Resumes (15 pages)

    • Include a resume for each team member. A maximum of one page per member, except for the Project Manager, which may have two pages.

 

SCORING CRITERIA         

Firm General Description -            10

Past Experience -              20

Capacity to Preform -      10

Team Organization Chart -            10

Project Approach -           30

Schedule -           10

Resumes-            10

TOTAL    100%

 

SITE VISIT

A non-mandatory site visit will be provided of the Olney Surface Water Treatment Plant which is located at 203 Lake Cooper Road, Olney. Site visit will be held at 2:00 PM on 12/09/2024.  A brief discussion of the scope of work will be provided followed by a plant tour.

 

INTERVIEW PROCESS (Short listed firms only)

All written submittals will be evaluated by a selection committee. The top firms may be invited to make oral presentations or be interviewed by the selection committee. A fee will be negotiated with the firm determined to be the most qualified and able to deliver the best services to the City.

 

SUBMITTAL REQUIREMENTS

Respondents may submit any questions concerning this RFQ in writing no later than 12/13/2024 by email to Simon Dwyer, City Administrator. Please do not contact any City of Olney elected officials or city staff during this RFQ process. All interested firms must submit five (5) copies of their Proposal no later than 4:00 p.m., on 12/16/2024 addressed to:

Simon Dwyer

City Administrator City of Olney

940-276-2011

sdwyer@cityofolneytx.com

 

Submittals should be sealed in an envelope marked with "RFQ - 2020 Surface Water Treatment Plant Rehabilitation" on the outside of the envelope. The submittal envelope must also have the Firm's name and complete return address on the outside of the envelope.

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